Executive Virtual Assistant (1099 Contractor) – Remote

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Job Overview

​The Alternative Admin is seeking a reliable, highly organized Executive Virtual Assistant to support the day-to-day operations of multiple client accounts. This role is ideal for an experienced administrative professional who values flexibility, enjoys working independently, and is looking for meaningful part-time work that can fit alongside other personal or professional commitments.

This opportunity may be especially well-suited for new parents, military spouses, professionals seeking supplemental income, or anyone looking for a flexible remote role while maintaining a high level of professional responsibility and client service.

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Position Details

• Job Type: 1099 Independent Contractor

• Location: Remote

• Hours: Part time, 70 hours a month

• Schedule: Flexible, but responsiveness is essential

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About the Role

This is not a traditional 9–5 position. While the schedule offers flexibility, candidates must be dependable and responsive. If a client has an urgent need, you should be comfortable logging in and handling it promptly.

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This is a high-autonomy role with minimal training. The ideal candidate will already have strong experience managing email inboxes, scheduling and calendar coordination, and basic administrative tasks such as bill pay. A brief transition period will be provided to familiarize you with our clients, systems, and processes before you take ownership of assigned accounts independently. There is potential for the role to grow into a long-term leadership opportunity.

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Key Responsibilities

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Inbox & Calendar Management

• Manage office-wide scheduling

• Monitor and maintain multiple client inboxes

• Flag urgent items and ensure timely follow-up

• Coordinate appointments and calendar updates

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Event & Travel Logistics

• Coordinate meeting invites and webinar registrations

• Book and manage travel arrangements

• Track itineraries and confirmations

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Client Communication

• Conduct daily check-ins

• Respond to urgent client needs via text or email

• Maintain professional, polished communication at all times

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Finance

• Accounting & Finance

• Expense tracking and reconciliation

• Identify and resolve discrepancies independently

• Bill pay support

• Statement downloads and organization

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Qualifications

• Proven experience as a Virtual Assistant, Executive Assistant, or Operations Support Professional

• Strong organizational and time-management skills

• Ability to multitask across several client accounts

• Experience with QuickBooks or similar accounting software

• Excellent written and verbal communication skills

• Tech-savvy and quick to learn new systems

• Self-starter who can work independently and solve problems proactively

• High level of discretion and professionalism

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Preferred Qualifications

• Experience supporting multiple executives or clients simultaneously

• Background in a fast-paced or service-based business environment

• Familiarity with project management and CRM tools

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Why Join Us?

• Flexible remote work

• Opportunity for long-term growth

• High-impact role with autonomy and variety

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Job Type: Contract

Pay: $18.00 - $20.00 per hour

Expected hours: 17.5 per week

Work Location: Remote